When we meet with prospective clients, many times the same concern will arise:
Who can see what information in the system, and who has which rights?
In human capital management, there is a concept known as “role-based security”. This term simply means that a user in the system will be able to see and access information based upon their role within the organization.
Access Tailored to the Organization’s Needs
A good example is the difference between a manager and an employee. In most cases, a manager will need to have more rights in the system than a regular employee. The system can be configured so that the manager can see a paid time off calendar of his or her team, whereas the regular employee can only see their own personal calendar.
Sometimes, in larger-sized organizations, managers of various departments will share a company calendar so that they know when other teams need coverage during busy work periods. In this case, only the senior managers would need access to this information. The administrator of the software can decide exactly who will be in these roles.
Unique roles can be defined as well. A senior executive, for example, may only need to log into the system on occasion to view high-level data. In this case he or she may be granted access to analytical reports, or our Executive Dashboard.
Control Extends to Other Features
A very popular feature of HCM software today is employee self-service. This solution is also affected by role-based security. Employee self-service allows employees to view and edit their personal information, make benefit elections, change their 401K percentage, etc. online or from their smartphone. The beauty of this solution is that it greatly reduces the number of times the employee will reach out to their HR team with questions.
Role-based security ensures that each employee can only access their own personal information. The senior administrator decides exactly what the employee can see and do. Any change made by the employee must be approved by the senior administrator before it takes effect in the system.
Mobile solutions are included in this conversation as well. For example, a remote work crew on a construction site may have a senior manager who punches in for his or her team. The manager is the trusted leader of the team, so he or she has the rights in the system to punch in for a group of employees.
Security is Top of Mind
A universal concern among employers is the need for sensitive information to be kept private. With any web-based system today, safety and security are of paramount importance. In our software offerings, we always take time and care to ensure these needs are met for every client. There are safeguards built into the system that ensure the client’s information is always safe. Learn more about this here.
Finally, many new innovations have occurred in human capital management, and the software solutions that accompany them. The ability to deploy flexible role-based security further enhances the security of the system, as well as the client’s opportunity to streamline their processes.
This post is provided by Balance Point’s Sales Engineer, Geoffrey Goldman. Connect with him on LinkedIn here.